Online Form - Sunset Concert Series 2024: Expressions of Interest - Food

Do you operate a local food business in the Goldfields-Esperance area? We'd love to see you at the 2024 Sunset Concert Series!

The Sunset Concert Series is one of the City's most popular events with a talent-studded line-up of Australia's best bands and musicians.

The events will be held on Friday 26 January, Saturday 3 February and Saturday 17 February 2024 at Centennial Park, Hannan Street, Kalgoorlie. 

Expressions of interest open on Monday 13 November, and close on Sunday 10 December, 5pm.

Compliance Forms for your submission (if applicable):

Electrical Requirements

Notification of a Food Vendor or Temporary Food Premises Permit

Business / Group Address:
Which term best describes your organisation?*
Maximum size of ALL attachments is 976.56 MB
Do you require power (If yes, please complete the ‘Electrical Requirements form’)?*
Maximum size of ALL attachments is 976.56 MB
Maximum size of ALL attachments is 976.56 MB

Terms & Conditions

Public Liability Insurance Requirement

  • The stall holder shall have public liability insurance (minimum of $10 million) for all volunteers or staff participating at their stall.
  • One-off coverage is available from
  • A copy of your public liability insurance must be provided with your application.

Cleaning & Event Equipment

  • All event equipment belonging to the City of Kalgoorlie-Boulder must be returned clean and in good working order. The stall holder will be responsible for reimbursing the City of Kalgoorlie-Boulder for any damage caused to City owned event equipment.
  • Stall areas will be fully cleaned and secured at close of event and all rubbish taken away or deposited in supplied bins.
  • Hand sanitiser must be made available to all customers.
  • Stall holders are required to cover the flooring (eg tarpaulin) within their specified allocation to assist with keeping the ground clean and prevent contamination.
  • Suitable weights and/or tie down points are required for all marquees at the event.


  • Stall holders will not connect any additional powered equipment on the day of the event. Any equipment that was not approved before the event opening shall be disconnected.
  • The City provides 2 plug in points free of charge – Extra charges apply at $30 per outlet.
  • Please note that each connection provided must be used by one item only - one plug per connection point - no multi cores / power boards / double adapters. This is to ensure that there is no interruption to the power supply.
  • Power requirements can be accommodated but they must be known in advance.
  • If an item is plugged in that we are not aware of it may lead to a power surge which could cause damage to your stalls equipment as well as other stalls around you.
  • Electrical equipment is to be maintained and not pose as a trip hazard
  •  Stall holders must supply their own extension cords and lighting equipment.


  • Stall holders will return all required permits to the Events Team by the set deadline.
  • Stall holders or their representative must attend all designated pre-event meetings.
  • Stall holders shall comply with all instructions given by City Officers.
  • Stall holders shall test and tag all electrical equipment set out in the relevant legislation and comply with all instructions given by the City’s Environmental Health Officers and Events Team.
  • Food stall holders shall comply with all requirements set by the Food Act and instructions given by the
    City’s Environmental Health Officers.
  • Food shall be prepared and processed in accordance with the Food Act and as directed by the Environmental Health Officers.
  • The City’s Environmental Health Officers may contact you and request further information.

Stall Holder Fees

  • Fees must be paid as advised by the Events Team.
  • Please be aware fees for stalls are:
    • $171.00 for commercial vendors (operating product / service sales). Plus an additional $80.00
      Notification Fee (when selling food or beverage products)
    • $43.00 for charity / fundraising groups, and hobbyist / crafter. Community groups are exempt from the Notification Fee.
    • Applies to all - Extra Power (per outlet) $30

Failure To Comply

  • The City reserves the right to cancel participation of any stall at any given time should the above terms and
    conditions not be adhered to.
  • The City is not responsible for any loss of earnings as part the organisation’s participation in the event.
I have read and agree to the conditions of this permit and acknowledged my responsibilities as a stall holder for the City of Kalgoorlie-Boulder events.*